Online appointment booking for coaches, consultants and law firms
A coach sells time and attention. Every email spent arranging an appointment eats into both. This guide shows how initial consultations find their way into your calendar on their own, how video appointments come with their Meet link and how sessions are paid for in advance.
ForLife coaching and mentoringBusiness and executive coachingManagement consultingLegal adviceFinancial and insurance adviceTax adviceNutrition counselling
Prospects book the free discovery call directly from your website, your LinkedIn profile or your email signature.
Online sessions automatically get a Google Meet link in the confirmation and reminder.
Sessions are paid via Stripe or PayPal at the time of booking. No chasing payments, no outstanding invoices.
What makes scheduling hard in this industry
Arranging appointments by email
Three suggestions, two questions, one counter-proposal. By the time the appointment is fixed, ten messages have been written and a day has passed.
No-shows at free initial consultations
What costs nothing is easily forgotten. A missed initial consultation blocks an hour that a paying client could have had.
Sessions in different formats
In person, by video, as a 60- or 90-minute session, as a package or individually. Each format has its own rules and prices.
Calendars in several places
Appointments in Google Calendar, confirmations in your inbox, notes in a notebook. Double bookings are only a matter of time.
How Resavis solves this for Coaching & Consulting
No special features, just the existing building blocks combined the right way: services, staff, buffers, form builder, payments and notifications.
The initial consultation as a separate service
A free 30-minute discovery call by video. Prospects book it themselves, and you receive their name, topic and appointment in one message.
Video appointments with Google Meet
Mark a service as a video appointment, and Resavis creates the Meet link and adds it to the confirmation and reminder.
Sessions paid in advance
A one-to-one session at €150, paid via Stripe or PayPal when booking. A deposit or the full amount, as you prefer.
One calendar, no double bookings
With Google Calendar connected, private entries and other appointments automatically block online booking.
Ask about the topic in advance
Form fields such as ‘What would you like to talk about?’ and ‘How did you hear about me?’ mean you start every conversation well prepared.
Rescheduling without email exchanges
Clients reschedule via the manage link up to the deadline you set. You only receive the notification about the new appointment.
Fee and time calculator: what does organising appointments cost you?
How much of your working time goes into arranging appointments, sending reminders and rescheduling? The calculator sets those hours against your fee and shows how many additional sessions they represent.
How to set up Resavis for Coaching & Consulting
Six steps, in this order. Most businesses are taking bookings within an hour.
Set up your formats as services
Free 30-minute discovery call, 60-minute one-to-one session, 90-minute intensive session. Mark video appointments as such.
Enter your availability honestly
Only the days and times when you really see clients. Breaks between sessions as a 15-minute buffer.
Connect Google Calendar
Your existing calendar blocks online booking. New appointments are added to it automatically.
Set up payments
Connect Stripe or PayPal and set full prepayment or a deposit for paid sessions.
Questions before the session
Two or three form fields: topic, previous coaching experience, how they found you. No more, or people abandon the booking.
Place your booking link everywhere
Website, LinkedIn, email signature, proposal PDF. For initial consultations, use a direct link to the service.
How a customer books with Hendrik Sander Coaching
A sample business from your industry with typical services, team and form fields. Click your way through, nothing is saved.
Settings that have proven their worth in this industry
Starting values for services, booking page and notifications. You can change everything at any time.
| Setting | Recommendation | Why |
|---|---|---|
| Time slot interval | 30 minutes | Sessions start on the hour or half hour, which feels calm and organised. |
| Minimum notice | 24 hours | Time to prepare for the conversation and go through the client’s documents. |
| Maximum advance booking | 3 months | Clients with packages plan their sessions for the quarter. |
| Buffer | 15 minutes after each session | Notes, a short break, preparation for the next client. |
| Cancellation deadline | 48 hours | Standard in coaching agreements and fair to both sides. |
| Payment | Prepayment for one-to-one sessions | Clients who pay in advance show up. Initial consultations stay free, with no payment step. |
| Reminder | 24 hours before, with Meet link | The link is to hand when it’s time to start. |
Setup checklist for Coaching & Consulting
Tick off what is done. Your progress is saved in your browser until you delete it.
Frequently asked questions: Coaching & Consulting
Can I offer session packages?
Set up the package as a service of its own, for example ‘Package of 5 sessions’ at the package price. The client books and pays for the first session through the package. You add the remaining appointments in the admin area, or the client books them free of charge through a ‘Package follow-up session’ service. That keeps your billing clean.
How do video appointments work?
Mark the service as a video appointment. If Google Calendar is connected, Resavis creates a Google Meet link for every appointment and adds it to the confirmation and reminder. Without Google Calendar, you add your permanent meeting link to the template text.
Can I take on clients from abroad?
Yes. The booking page shows times in your business’s time zone. For international clients, we recommend mentioning the time zone in the introduction text of your booking page.
Can clients see that I’m fully booked on other days?
No. The booking page only shows available times. Why a day isn’t available is nobody’s business but yours.
Do I have to approve every booking?
Only if you want to. With approval switched on, every request stays pending until you confirm it. For initial consultations, instant confirmation is usually the better choice, because prospects are less likely to drop off.
Related industries
Taking bookings within an hour.
Set up your services, team and booking page with this guide. Free for 14 days, no credit card required. Questions? +49 1577 5588 888 (also WhatsApp).