Online registration for events, seminars and open days
An event has a fixed date, a limited number of places and guests who want to register without picking up the phone. This guide shows how to create events in Resavis, take registrations with the number of guests, remind attendees and have the list to hand on the day itself.
ForOpen daysSeminars and workshopsInformation evenings and talksFood and drink tastingsCourses at fixed timesGuided tours and visitsClub and corporate events
Capacity for each event, registration with the number of guests, and “Fully booked” appears automatically.
Every registration appears in the list, with the number of guests, status and answers. Export it as a CSV file for check-in at the door.
If the event is called off, Resavis cancels all registrations and informs every attendee by email.
What makes scheduling hard in this industry
Registrations across three channels
Email, phone, a comment under the Instagram post. In the end, nobody knows how many people are really coming.
Free means no commitment
At free events, a large share of the people who registered never turn up. Chairs stay empty and canapés are left over.
Cancellations that don’t reach everyone
The speaker is ill and the event is off. Who registered, and how do you reach them all in time?
Families and groups
One guest registers four people. Individual bookings can’t handle that, and neither can lists on paper.
How Resavis solves this for Events & Seminars
No special features, just the existing building blocks combined the right way: services, staff, buffers, form builder, payments and notifications.
Events with a time and a set number of places
Title, description, date, duration, venue, places, registration deadline. The event appears on the booking page and has its own registration link.
Registration with the number of guests
Guests register for up to a set number of people. Resavis counts the places and closes registration once capacity is reached.
Attendee list and CSV
Registrations with the number of guests, status, payment and the answers from the form. Export as CSV for check-in and name badges.
Ticket price or deposit
A price per person, with a deposit if you prefer, paid via Stripe or PayPal. For free events, the reminder alone already reduces no-shows.
Reminder and manage link
A reminder 24 hours before, with the meeting point and any notes. Guests cancel via the manage link, and the place becomes free again.
Cancel for everyone
One click cancels the event, and every registration receives an email. You enter registrations taken by phone or at the front desk yourself in the admin area.
Attendance calculator: who really turns up, and what is left over?
Places, expected registrations, no-show rate and ticket price: the calculator shows how many guests actually turn up, what reminders and tickets change, and how much revenue the event brings in.
How to set up Resavis for Events & Seminars
Six steps, in this order. Most businesses are taking bookings within an hour.
Create the event
Under Events: title, description, date, start time, duration, venue, places, people per registration, registration deadline and a note for the confirmation.
Paid or free
Enter a price per person and, if needed, a deposit. Free events have no payment step.
Questions for registration
Form fields that apply to all services also appear for events: step-free access, catering, how guests heard about the event.
Share the registration link
The link goes straight to registration: website, newsletter, Instagram, a poster with a QR code. The event also appears on the booking page under “Events”.
Manage attendees
Enter phone registrations in the admin area, correct the number of guests, mark payments, export the list as CSV.
On the day
Print the list or tick guests off on a tablet: attended or no-show. Afterwards you know which formats work.
How a customer books with Riverside Utilities
A sample business from your industry with typical services, team and form fields. Click your way through, nothing is saved.
Settings that have proven their worth in this industry
Starting values for services, booking page and notifications. You can change everything at any time.
| Setting | Recommendation | Why |
|---|---|---|
| Places | Room capacity minus ten per cent | Late additions at the door and companions need some leeway. |
| People per registration | 2 to 4 | Let families register together without allowing block bookings. |
| Registration deadline | 2 to 24 hours before the start | Time for catering, name badges and seating. |
| Reminder | 24 hours before | With the meeting point, parking and a note that guests can cancel via the link. |
| Note in emails | Meeting point and what to bring | Appears in the confirmation and the reminder without changing any templates. |
| Approval | Off for open events, on for seminars | Confirm open events immediately, check closed formats first. |
| Price | A token amount for free formats | Even €5 noticeably reduces the no-show rate. |
Setup checklist for Events & Seminars
Tick off what is done. Your progress is saved in your browser until you delete it.
Frequently asked questions: Events & Seminars
How do guests register?
Via the booking page under “Events” or directly via the event’s registration link. They choose the number of guests, enter their name and email address and immediately receive a confirmation with a calendar file.
Can I enter registrations taken by phone?
Yes. In the attendee list, you add registrations yourself, with the number of guests, the status and an optional notification. You can even go beyond capacity if you explicitly want to.
What happens when an event is full?
The event shows as fully booked on the booking page and no longer accepts online registrations. If a guest cancels via the manage link, the place automatically becomes available again.
Can I sell tickets?
You set a price per person, with a deposit if you prefer. Guests pay when they register, via Stripe or PayPal, through a redirect with no third-party scripts. The payment status is shown on every registration.
How do I cancel an event?
In the admin area, with one click on “Cancel event”. All active registrations are cancelled and every attendee receives an email. You can reactivate the event later.
Related industries
Restaurants, Cafés and bistros, Wine bars and tastings
Read the guide Education & TutoringTutoring and private lessons, Language schools, Music schools
Read the guide Public Services & AdministrationPublic service and registration offices, Consultation hours in public offices, Advice centres
Read the guideTaking bookings within an hour.
Set up your services, team and booking page with this guide. Free for 14 days, no credit card required. Questions? +49 1577 5588 888 (also WhatsApp).