Online appointment booking for personal trainers, studios and classes
A class with twelve mats and four participants is an expensive class. This guide shows how to count places automatically, schedule personal training without a flood of messages and turn trial sessions into regular customers.
ForPersonal trainersYoga and PilatesFitness and boutique studiosMartial arts and danceSwimming and riding schoolsGroup classes and bootcamps
Capacity per class, bookings until the class is full. No sign-up sheet on the door, no overbooking.
Each trainer sees their own classes and clients, manages their hours and gets reminders about appointments.
A free trial session that can be booked online. The first contact happens without a phone call.
What makes scheduling hard in this industry
Classes without an overview
Who is coming to yoga tonight? Ten messages across three channels, and you still end up with too many or too few mats laid out.
Personal training by message ping-pong
Clients ask at short notice, trainers reply between two sessions. Forgotten confirmations lead to double bookings.
Short-notice cancellations
A place cancelled at 5pm for a 6pm class stays empty. Without a deadline, you are giving away revenue.
Seasons and timetable changes
Summer break, new class times, cover when someone is ill. Every change has to reach everyone.
How Resavis solves this for Sports & Fitness
No special features, just the existing building blocks combined the right way: services, staff, buffers, form builder, payments and notifications.
Classes with capacity
Yoga Flow with twelve places, a bootcamp with twenty. Resavis keeps count and hides full classes.
Personal training with a regular trainer
A 60-minute one-to-one session, bookable with trainer A or B, with separate hours and prices for each trainer.
Cancellation deadline with manage link
Cancellations up to six hours before the class. Places that free up can be booked again immediately.
Free trial session
A separate service with no price and a form field about goals and experience. The trainer is prepared, and getting started is easy.
Prepayment and passes
One-to-one training paid at the time of booking, a 10-session pass as a service at a package price. Stripe and PayPal via redirect.
Keep your timetable up to date
Special days for public holidays and the summer break, closures for the whole studio, cover by assigning another trainer.
Class occupancy calculator: how much revenue is lying on empty mats?
Enter your classes, places and prices. The calculator shows occupancy, monthly revenue and the potential when every place is taken.
How to set up Resavis for Sports & Fitness
Six steps, in this order. Most businesses are taking bookings within an hour.
Set up classes and individual sessions
Categories for classes, personal training and trial sessions. Classes with capacity, one-to-one training with one place.
Trainers with hours and classes
Each trainer with their own days. Only assign classes to the trainers who teach them. For a fixed weekly class, a resource with one time window per week is all you need.
Studios as locations
Set up multiple studios as locations with their address. Participants choose the location first and then only see the classes held there.
Payments and passes
Connect Stripe or PayPal and require prepayment for one-to-one training. Offer a 10-session pass as a service, with follow-up sessions booked through a free ‘Training with pass’ service.
Deadlines and reminders
Cancellation deadline of six hours, reminder the day before. The confirmation says what to bring and when to arrive.
Offer booking everywhere
Widget on your website, link on Instagram and in your WhatsApp status, QR code at the entrance and on the timetable.
How a customer books with Move Studio
A sample business from your industry with typical services, team and form fields. Click your way through, nothing is saved.
Settings that have proven their worth in this industry
Starting values for services, booking page and notifications. You can change everything at any time.
| Setting | Recommendation | Why |
|---|---|---|
| Capacity | Based on room size | Better eight happy participants than twelve crammed in. |
| Time slot interval | 30 minutes | Classes on the hour and half hour, personal training in between. |
| Cancellation deadline | 6 hours | Short enough for spontaneous cancellations, long enough to fill the place again. |
| Minimum notice | 1 hour | Dropping in on a class at short notice remains possible. |
| Maximum advance booking | 4 weeks | Keeps the timetable flexible for changes. |
| Buffer | 10 minutes between classes | Changeover, airing the room, wiping down the mats. |
| Reminder | 24 hours before | The evening before is when people decide whether to pack their gym bag. |
Setup checklist for Sports & Fitness
Tick off what is done. Your progress is saved in your browser until you delete it.
Frequently asked questions: Sports & Fitness
How many people can book a class?
As many as you set as the capacity. A participant can also book several places, for friends for example. Once the class is full, the appointment disappears from the booking page.
Can I handle memberships?
Resavis charges per appointment, not per month. Members book classes through a free ‘Class for members’ service, non-members through the paid version. You manage the membership itself outside Resavis.
What about participants who turn up without booking?
Add them to the class in the admin area as long as places are free. That way, the participant list is accurate and the class isn’t overbooked.
Can trainers see the participant list?
Yes. Each trainer has their own account and sees the participants, form responses and notes for their classes. They can’t see other trainers’ classes.
Can I cancel outdoor classes in bad weather?
Yes. Cancel the appointment in the admin area, and all participants automatically receive a cancellation with a link to book again.
Taking bookings within an hour.
Set up your services, team and booking page with this guide. Free for 14 days, no credit card required. Questions? +49 1577 5588 888 (also WhatsApp).